To find out how many extra cars you need at peak times, simply count how many people have nothing to drive at the height of the season, then subtract the vehicles that are in the workshop or only partly used by your company. Then choose the rental length according to how certain the end of the peak is. For a few days, a short-term rental is suitable; for weeks or months, a longer contract is the better choice. You can rent vehicles for such seasonal cover from JJ Rent Car in Prague and book them online or by phone.
This article focuses on capacity planning itself. For a general overview of how a company can work with a car rental provider, please see our earlier article on car rental for businesses.
Step 1: Calculate Your Real Shortfall
A peak period often looks worse than it actually is. Before you contact a rental company, please review three things:
- Number of people on the road: how many employees, temporary workers or subcontractors need to be out and about on the same day.
- Available cars: how many company vehicles are realistically on the road, that is, excluding those in the workshop and any spare vehicles.
- Sharing: whether some journeys can be combined into one vehicle, for example when a team is travelling to the same construction site or event.
The difference is your shortfall. Add one extra car as a reserve if the loss of a single vehicle would be critical for your operations.
Step 2: Determine the Length of the Peak According to Certainty
It is not only a matter of the calendar, but of how well you can predict the end of the peak.
- Known date (for example, a specific event week or a deadline): choose a fixed period and book in advance.
- Estimated end (for example, a season of work that depends on the weather): start with a shorter rental and extend it if necessary. We recommend arranging any extension by phone in good time.
- Several months: take a look at long-term rental. From two months, operating leasing with a mileage allowance of 3,000 km per month may also be an option.
Please pay attention to the mileage limit. It decreases with the length of the rental: 300 km per day for a one-day rental, 250 km for 2–5 days, 200 km for 6–14 days, 150 km for 15–29 days, and 100 km per day from 30 days. If your staff drive a lot each day, please take this into account when choosing the rental length and the number of vehicles.
Step 3: Match the Vehicle to the Job
Please do not rent the same car to everyone simply because it is easier. Different types pay off depending on the work:
- Delivering samples, rounds, visiting customers around the city: the Škoda Fabia is a small 5-seater with air conditioning that is easy to park in Prague.
- Transporting materials, equipment and tools: the Škoda Octavia Combi with a 1.6 TDI engine and a large boot.
- Taking a team to an event or to a customer: the Škoda Kodiaq 7 seats carries more people in one vehicle, so you save on a second car and a second driver.
- Long journeys with drivers who spend hours behind the wheel: the Škoda Superb Combi with automatic transmission, satnav and a 2.0 TDI engine.
To be honest: we do not have cargo vans in our offer. If you need to transport large or heavy goods, please check by phone beforehand whether a vehicle from our fleet will meet your needs.
Step 4: Sort Out Drivers and Documents in Advance
The biggest delay at peak times is usually not the car, but the paperwork. Please have the following ready:
- a valid driving licence and proof of identity for each driver,
- confirmation that all drivers meet the minimum age of 21,
- a deposit according to the vehicle type, the amount of which is given in the detail of each car,
- information on who in your company will collect and return the vehicles.
All vehicles have compulsory third-party liability insurance and collision insurance. In the event of an accident, the client pays an excess depending on the type of insurance, so please brief your drivers briefly on what to do after an accident. Further details can be found in the terms and conditions.
Step 5: Arrange the Logistics
It is best to have the cars where you need them. In Prague, delivery of a vehicle can be arranged by phone or e-mail, which is appreciated by companies that prefer not to send their people to our branch at Westfield Černý Most (Chlumecká 765/6, Prague 14). If a vehicle is to be taken abroad, this is possible only by prior agreement and only to EU countries, and roadside assistance is mandatory.
Frequently Asked Questions
When should I book cars for the peak period?
As soon as you know the date. The earlier you send your reservation, the wider your choice of vehicles and days. If you need several cars at once, we recommend calling us.
Can the rental be extended if the peak lasts longer?
Usually yes, but it needs to be arranged in good time. Please call or write to us before the agreed period ends.
Is it better to rent one larger car or two smaller ones?
It depends on the routes. If your team is travelling to the same place, one larger vehicle saves a driver's time. If people are travelling in different directions around the city, smaller cars are more practical.
How many kilometres can I drive per day?
The limit depends on the length of the rental, from 300 km per day for a single day to 100 km per day from 30 days. You will find the exact details for each vehicle.
Booking Vehicles for Your Peak Period
Calculate your shortfall, choose vehicles according to the work, and send us a reservation. For a larger number of cars or an unclear length of the peak, please call us on +420 703 149 146 or write to [email protected]. Together we will put together a line-up of cars so that your season runs without delays.
